Privacy Policy

Privacy Policy

Melajoom Foundation Last updated: July 2026

1. Introduction

The Melajoom Foundation (“the Foundation”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of everyone who interacts with us, including visitors to our website and applicants to our scholarship programmes.

This Privacy Policy explains what personal data we collect, how we use it, how long we retain it, and your rights under the Nigeria Data Protection Act 2023 (NDPA) and the Nigeria Data Protection Regulation (NDPR).

By using our website or submitting an application, you confirm that you have read and understood this policy.

2. Who We Are

The Melajoom Foundation is a registered non-governmental organisation based in Owo, Ondo State, Nigeria.

Address: Afenbegho House, 1 Olajope Adetula Street, Owo, Ondo State, Nigeria Email: info@melajoomfoundation.org Phone: +234 811 200 1512

3. What Personal Data We Collect

3.1 Website visitors

When you visit melajoomfoundation.org, we may collect basic technical information, such as your IP address, browser type, and pages you visit. This data is collected automatically and is used solely to maintain and improve the website.

3.2 Scholarship applicants

When you submit a scholarship application, we collect the following personal data:

Personal information:

• Full name
• Date of birth
• Gender
• Email address
• Phone number
• Residential address
• State and Local Government Area of origin

Academic information:

• Name and type of institution
• Course of study
• Level of study
• Year of entry and expected year of graduation
• CGPA or academic standing
• JAMB score (Freshers only)
• Mode of study

Supporting documents:

• JAMB Admission Letter and Result Slip (Freshers)
• Student ID Card and Academic Transcript (Continuing Students)
• Certificate of Local Government of Origin
• Reference Letter from LGA Office
• Latest Academic Result
• Academic Goals Essay

Declarations:

• Disclosure of existing scholarship or bursary support
• Declaration of prior applications to the Foundation

4. How We Use Your Personal Data

We use the personal data collected from scholarship applicants for the following purposes:

• To process and assess your scholarship application
• To verify your eligibility against the Foundation’s criteria
• To communicate with you regarding your application status
• To maintain an accurate record of all applications received
• To administer scholarship awards, including processing payments to successful applicants
• To detect and prevent duplicate or fraudulent applications
• To produce anonymised statistical reports on the scholarship programme

We do not use your personal data for marketing purposes, and we do not sell or share your data with third parties for commercial purposes.

5. Legal Basis for Processing

We process your personal data on the following legal grounds under the NDPA 2023:

• Consent: You provide explicit consent when you submit your application and agree to the accuracy declaration on the application form.
• Legitimate interest: We have a legitimate interest in maintaining accurate records of our scholarship programme, preventing fraud, and ensuring the integrity of our selection process.
• Legal obligation: We may be required to retain certain records in compliance with Nigerian regulatory and reporting requirements.

6. How We Store Your Data

Your application data and supporting documents are stored securely using Zoho WorkDrive and Zoho Sheet, both of which are cloud-based services operated by Zoho Corporation. Zoho is compliant with international data protection standards.

Access to your personal data is restricted to authorised Foundation administrators only. All staff with access to applicant data are required to maintain confidentiality.

7. How Long We Retain Your Data

We retain application data for a period of five years from the date of submission. After this period, application records and supporting documents are securely deleted.

Recipients of the scholarship may have their data retained for a longer period as part of the Foundation’s programme records, in line with our legal and regulatory obligations.

8. Your Rights

Under the Nigeria Data Protection Act 2023, you have the following rights regarding your personal data:

• Right of access: You have the right to request a copy of the personal data we hold about you.
• Right to rectification: You have the right to request that inaccurate or incomplete data be corrected.
• Right to erasure: You have the right to request that your data be deleted, subject to any legal obligations we may have to retain it.
• Right to object: You have the right to object to the processing of your personal data in certain circumstances.
• Right to data portability: You have the right to request that your data be provided to you in a structured, machine-readable format.

To exercise any of these rights, please contact us at info@melajoomfoundation.org. We will respond to all requests within 30 days.

9. Cookies

Our website uses essential cookies to ensure it functions correctly. We do not use tracking or advertising cookies. By continuing to use our website, you consent to the use of essential cookies.

10. Third-Party Services

Our website and scholarship management system use the following third-party services:

• Zoho WorkDrive — for secure document storage
• Zoho Sheet — for application records management
• Zoho Mail — for email communications

These services are provided by Zoho Corporation and are subject to Zoho’s own privacy policy, available at zoho.com/privacy.html.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The date at the top of this page will be updated whenever changes are made. We encourage you to review this page periodically.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Melajoom Foundation Afenbegho House, 1 Olajope Adetula Street Owo, Ondo State, Nigeria info@melajoomfoundation.org +234 811 200 1512